AdventSource

CALLED Pastor's Convention Exhibitor 2022

Date & Location: June 19-22, 2022. Lexington Convention Center, 430 Vine Street, Lexington, KY 40507.

Description: All pastors and chaplains that serve in the North America Division are invited to gather to be inspired, valued, connected, and equipped for greater faithful service in ministry. Pastoral spouses and families will have their own relevant programs. The exhibitor hall will have a significant presence during this convention. You will not want to miss this amazing event.

What Type of Vendors Should Attend: Ministries and providers who have materials and resources for ministers are invited to attend.

Approval of Vendors: All exhibitors will be reviewed and approved by NAD Ministerial Department. If your request to exhibit is not approved any fees you paid will be refunded in full.

Exhibitor Schedule: 

Friday, June 17, 2022
1:00 pm-5:00 pm Exhibit Set-up for Large Exhibits

Sunday, June 19, 2022
8:00 am-12:00 pm - Exhibitor Check-in/Exhibit Set-up
1:00 pm-6:45 pm - Exhibit Hall Open

Monday, June 20, 2022
10:30 am-6:45 pm - Exhibit Hall Open 

Tuesday, June 21, 2022

10:30 am-6:45 pm - Exhibit Hall Open
7:00 pm-10:00 pm – Exhibitor Move-out

Wednesday, June 22, 2022
8:00 am-12:00 pm - Exhibitor Move out (all exhibits, and boxes must be removed or labeled to ship) 

 

 


 

 

Requirements:

Approval of Vendors: All exhibitors will be reviewed and approved by NAD Ministerial. If your request to exhibit is not approved any fees you paid will be refunded in full.

Resource Center Access Only Name Badge: Each booth space includes one (1) "Resource Center Access" name badges which includes access to the Arena and includes lunch on Monday and Tuesday.

In order to gain access to the Resource Center, everyone must have a name badge. If you and/or your representatives are registered as an attendee for the conference, they will be able to enter the Exhibit Hall during the open hours. The cost of an additional "Resource Center Access" includes access to the Arena and include lunch on Monday and Tuesday.

Booth Assignments: Booths are assigned on a first come, first served basis. We will do our best to grant requested space but are not required to do so. NAD reserves the right to shift space or make modifications in the published floor plan as deemed necessary to meet the needs of resource providers and/or the resource center as a whole.

Booth Displays: Booth displays should not extend beyond the 10' X 10' floor area. Please respect the sightlines of the neighboring booths by placing all items taller than four feet in the back half (the back four feet) of your booth space. No resource provider will be permitted to place signs or display products in such a manner as to obstruct the view or adversely affect the display of other resource providers.

NAD Rights: The NAD reserves the right to: 1) Refuse the application of any exhibitor; 2) Ask and require any resource provider to adjust the setup of a booth; 3) Limit the use of audio and visual equipment to allow for a reasonable conversation level and determine what that level is; 4) Require resource providers to remove any item from displays which does not conform to the aesthetic standards of CALLED 2020; 5) Require resource providers to remove any sign, literature, etc. that NAD deems contradictory to the philosophies and standards of NAD; and 6) Rearrange the floor plan if necessary. Any infringement upon these restrictions may result in resource provider's removal from the Resource Center Hall.

Default of Occupancy: Any resource provider failing to occupy contracted booth space by noon on Sunday, June 19, 2022 is obliged to pay the full cost of such space. Such failure to occupy shall constitute an event of cancellation and/or default. In the event of cancellation or default, all obligations of NAD to the resource provider shall cease. NAD shall have the right to use said space to suit its own convenience, to include selling the space to another resource provider without any rebate or allowance to the defaulting resource provider.

Subletting Space: No resource provider shall assign, sublet or share the booth space without the written consent of the Resource Center Coordinator.

Insurance: It shall be the responsibility of the resource provider to secure necessary insurance coverage. The resource provider acknowledges that neither NAD, or the convention center maintain insurance covering the resource provider's property. It is the sole responsibility of the resource provider to obtain business interruption, property damage and liability coverage covering any such losses or claims. Resource providers assume entire responsibility and liability for losses, damages, and claims arising out of theft, injury or damage to resource provider's displays, equipment and other property brought upon the premises. Resource providers shall indemnify and hold harmless NAD agents, servants and employees from any and all such losses, damages and claims.

Decorator Rules and Regulations: The resource provider agrees to conform to all rules and regulations of the conference's official decorator as detailed in the official service kit provided by that company. Where union personnel are required by the decorator and/or hotel, the resource provider must comply with union requirements. NAD is not responsible for the decorator and/or convention center personnel and neither can nor will the NAD guarantee that services and/or utilities promised by the decorator and/or convention center shall be available during the conference.

Shipment of Booth Materials: The resource provider shall make arrangements for booth materials to be shipped directly to the decorator's warehouse, not to the hotel/convention center. Neither the hotel or convention center assume any responsibility for materials shipped erroneously to them. You will receive the George Fern Service Kit with complete shipment information once you have completed your exhibitor registration.

Set-up and Tear Down: Under no circumstances will the setup, tear down or removal of any portion of a booth space be permitted during the Resource Center hours. Please review the Resource Center schedule for exhibit move-in and exhibit move-out times. A $250 penalty will be assessed to any resource providers that tear down, pack up and/or remove any portion of booth space before the show closes at 7:00 pm on Tuesday, June 21, 2022. In addition, early departures may result in denial of future applications.

Registration Fees: Each booth comes with one (1) registration that includes Arena access and lunch on Monday and Tuesday.

Special Note: No registrations will be taken on-site.

$1,195 One Space (10' X 10') now through May 19, 2020
$1,495 One Premium Space (10' X 10') now through May 19, 2020 [Limited number available]
$2,195 One Space (10' X 20')
$2,495 One Premium Space (10' X 20') [Limited number available]
$2,999 Endcap Booth (10' X 20') [Limited number available]
$3,195 One Space (10' X 30') 
$4,195 One Space (10' X 40') 
$4,495 Quad Booth Endcap (20' X 20") [Limited number available]
$5,995 Premium Quad Island booth (20' C 20') [Limited number available]

Additional Staff Registration: Additional staff must register as exhibitors which includes access to the arena and lunch on Monday and Tuesday.

$179 Additional Exhibit Pass now through May 31, 2022

Internet, Electricity and Carpet: All exhibitors will need to order Internet and electricity, and carpet if needed. Fern is the official decorator for this event. You will be provided information to make your order once you have completed your exhibitor registration.

To Guarantee Your Place: Please register as soon as possible. You may register online or call AdventSource at (402) 486-8800. AdventSource will process registrations for this event through May 31, 2022 or until all space is sold out. All major credit cards accepted.

Paying by check? 1) Please complete and print each online registration page with your personal information and registration details. You will be prompted to create and AdventSource account if you do not already have one. If you need to register another person simply click on "add a person" to complete their event registration. 2) Please mail the completed registration page with your check or money order, paying the exact registration fee, made payable to AdventSource, to the address listed below. No partial event registration payments will be accepted. 3) In order to receive a discounted rate your payment envelope must be postmarked by the date that rate ends.

Special Note: Failure to provide each completed registration form with your contact telephone number will delay the processing of your event registration. If AdventSource is not able to get complete information within three days of receipt, your registration check or money order will be returned.

AdventSource 
CALLED Exhibitor Registration
5120 Prescott Avenue
Lincoln, NE 68506-5433

Mail-in Registrations: All registrations sent by mail must be received by Tuesday, May 31, 2022.

Lodging: The following Hotels are within easy walking distance to the Lexington Convention Center:

Hyatt Regency Lexington
401 West High Street
Lexington, KY 40507

Phone: (859) 253-1234

Distance: A thirteen minute walk to the convention center.

Rate: $164 per night, plus taxes and fees single through quadruple occupancy

Rate Includes Complimentary: Wireless internet in guest rooms, self-parking, and shuttle to/from the Lexington-Bluegrass Airport

Check-in: 4:00 pm

Check-out: 11:00 am

Reservation Cutoff: Please reserve your lodging at the discounted rate by May 24, 2022.

Cancellation Policy: Reservations can be cancelled up to 24 hours prior to arrival without penalty

Click here to reserve your room

 
Hilton Lexington Downtown
369 West Vine Street
Lexington, KY 40507

Phone: (859) 231-9000

Distance: A one minute walk to the convention center

Rate: $164 per night, plus taxes and fees single through quadruple occupancy

Rate Includes Complimentary: Wireless internet in guest rooms, self-parking, and shuttle to/from Lexington-Bluegrass Airport

Check-in: 4:00 pm

Check-out: 12:00 pm

Reservation Cut-off: Please reserve your lodging at the discounted rate by May 24, 2022

Cancellation Policy: This special rate does not allow cancellations.
 
 

Lexington Marriott City Center 
121 West Vine Street
Lexington, KY 40507

Phone: (859) 253-1000

Distance: A seven minute walk to the convention center.

Rate: $164 per night, plus taxes and fees single through quadruple occupancy

Rate Includes Complimentary: Wireless internet in guest rooms, discounted $10 per night self-parking

Check-in: 4:00 pm

Check-out: 12:00 pm

Reservation Cut-off: Please reserve your lodging at the discounted rate by May 17, 2022

Cancellation Policy: Reservations can be cancelled up to 24 hours prior to arrival without penalty

Click here to reserve your room

 

Residence Inn by Marriott Lexington City Center
150 West Main Street
Lexington, KY 40507

Phone: (859) 253-3000

Rate: $164 per night, plus taxes and fees single through quadruple occupancy

Rate Includes Copmplimentary: Wireless internet in guest rooms, and discounted $10 per ngiht self-parking

Check-in: 3:00 pm

Check-out: 12:00 pm

Reservation Cut-off: Please reserve your lodging at the discounted rate by May 17, 2022

Cancellation Policy: 

Click here to reserve your room

 

The following Hotels are a few miles away, but a daily round trip shuttle service is provided directly from the hotel to the convention center.

 
The Campbell House Lexington, Curio Collection by Hilton

1375 South Broadway Road
Lexington, KY 40504

Phone: (859) 255-4281

Distance: The Campbell House Lexington is 1.7 miles away from the convention center

Rate: $154 per night, plus taxes and fees single through quadruple occupancy

Rate Includes Complimentary: Wireless internet access in guest rooms, self parking, and shuttle to/from the Lexington-Bluegress Airport

Check-in: 3:00 pm

Check-out: 12:00 pm

Reservation Cut-off: Please reserve your lodging at the discounted rate by May 24, 2022

Cancellation Policy: Reservations can be cancelled up to 24 hours prior to arrival without penalty

Click here to reserve your room

 

Clarion Hotel Conference Center - North
1905 Newton Place
Lexington, KY 40511

Phone: (859) 233-0512

Distance: The Clarion Hotel-Lexington is 3.7 miles away from the convention center.

Rate: $144 per night, plus taxes and fees single through quadruple occupancy

Rate Includes Complimentary: Wireless internet in guest rooms, self-parking, and shuttle to/from the Lexington-Bluegress Airport

Check-in: 4:00 pm

Check-out: 11:00 am

Reservation Cut-off: Please reserve your lodging at the discounted rate by May 24, 2022

Cancellation Policy: Reservations can be cancelled up to 24 hours prior to arrival without penalty

Click here to reserve your room  

 

Embassy Suites by Hilton Lexington/UK Coldstream
1801 Newtown Pike
Lexington, KY 40511

Phone: (859) 455-5000

Distance: The Embassy Suites by Hilton Lexington/UK Coldstream is 3.7 miles away from the convention center.

Rate: $154 per night, plus taxes and fees single through quadruple occupancy.

Rate Includes Complimentary: Wireless internet in guest rooms, self-parking, and shuttle to/from the Lexington-Bluegress Airport

Check-in: 3:00 pm

Check-out: 11:00 am

Reservation Cut-off Please reserve your lodging at the discounted rate by May 24, 2022

Cancellation Policy: Reservations can be cancelled up to 24 hours prior to arrival without penalty

Click here to reserve your room

 

Lexington Griffin Gate Marriott Golf Resort & Spa
1800 Newtown Pike
Lexington KY 40511

Phone: (859) 231-5100

Distance: The Griffin Gate Marriott Resort & Spa is four miles away from the convention center.

Rate: $154 per night, plus taxes and fees single through quadruple occupancy

Rate Includes Complimentary: Wireless internet access in guest rooms, self-parking, and shuttle to/from the Lexington-Bluegress Airport

Check-in: 4:00 pm

Check-out: 12:00 pm

Reservation Cut-off: Please reserve your lodging at the discounted rate by May 24, 2022

Cancellation Policy: Reservations can be cancelled up to 24 hours prior to arrival without penalty

Click here to reserve your room

 

CALLED Convention Hotel Map.jpg

Meals: Each booth comes with one (1) registration that includes access to the arena and includes lunch on Monday and Tuesday.

Additional staff must register as exhibitors at $179/person which includes access to the arena, and lunch on Monday and Tuesday.

Directions: Click for a Map | Weather

Nearest Airport: Blue Grass Airport

Ground Transportation: Blue Grass Airport Ground Transportation

On-site Event Check-in & Booth Set-up: You may check-in and set up your booth space on Sunday, June, 21, 2020 from 9:00 am-3:00 pm. Please pre-register with AdventSource since no registrations will be taken on-site.

Dress: Business casual.

Additional Questions: You may contact Brad Forbes (402) 486-8810 or Email for additional information.

Refund Policy You may request a refund minus a $200 processing fee, per exhibit space, through April 14, 2022. Cancellation after April 14, 2022 will result in the loss of the full booth fee paid by the resource provider. Booths are not transferable without written permission from the resource center coordinator.

Default of Occupancy: Any resource provider failing to occupy contracted booth space by 1:00 pm on Sunday, June 19, 2022 is obligated to pay the full cost of such space. Such failure to occupy shall constitute an event of cancellation and/or default. In the event of cancellation or default, all obligations of NAD to the resource provider shall cease. NAD shall have the right to use said space to suit its own convenience, to include selling the space to another resource provider without any rebate or allowance to the defaulting resource provider.

  • 5120 Prescott Ave
  • Lincoln NE 68506
  • United States